Square takes the money. Parly tells you what you used, what to order, and what every drink earns.
Prefer to see it first? Book a 15-minute walkthrough.
The sheet records what you counted. It never knew what you sold.
2:00 at Cafe Parly, our example cafe.
On the Google Sheet
Oat milk runs out. Two oat lattes become whole milk; one customer walks.
With Parly
Oat milk is on the shelf. You confirmed Thursday's delivery this morning.
Counted on a phone, one category at a time. Parly flags what's low and puts the order on the opener's list.
Oat milk: 9 cartons. Below par.
Order task added for the opener.
Every sale is costed from its recipe, oat swaps and sizes included.
What each drink keeps, of every dollar, after ingredients and the cup
Parly projects sales and usage day by day, so you can order and staff for Saturday on Thursday.
Solid = actuals. Lighter = projected. Grouped by week.
Saturday is your highest projected revenue day. $3,251/day, trending up 10% vs trailing average, based on recent patterns.
Solid = actuals. Lighter = projected. Grouped by week.
Saturday is your highest projected revenue day. $3,251/day, trending up 10% vs trailing average, based on recent patterns.
Parly answers from your own sales, counts and schedule. No reports to dig through.
What did we keep last week after ingredients?
Gross profit at Cafe Parly for last week was $12,065.03, on net sales of $15,781.41 after estimated ingredient costs of $3,716.38, giving a 76.5% gross margin.
Based on: Profit summary for last week, net sales from Square minus estimated ingredient costs
Answers come from your own data. The assistant is read-only and cannot make changes.
What did we keep last week after ingredients?
Gross profit at Cafe Parly for last week was $12,065.03, on net sales of $15,781.41 after estimated ingredient costs of $3,716.38, giving a 76.5% gross margin.
Based on: Profit summary for last week, net sales from Square minus estimated ingredient costs
How it works
Parly only reads. It never changes anything in your Square, and you can disconnect it any time.
Square connected, then 44 menu items imported
Walk the stockroom. Tap a number for each item. Parly remembers last time's count beside each one.
63 items counted, then oat milk below par
Parly suggests each supplier's order from what you used, sized to the next delivery. You check it and send it.
Latte sold, then 10 oz oat used, then oat milk on Thursday's Meadowlark order
Who it's for
Your day: one order to confirm, and the numbers behind it.
The job nothing else does: knows what each drink earns.
Your week, on one page
This is Cafe Parly's week, our example cafe. Yours will be your own numbers, from your own Square.
Where the money went$16,851 in sales. The cost of every drink sold, counted from its recipe.
What went to waste74 pastries unsold: 442 came in from the bakery, 368 sold.
The drink that keeps the leastThe iced vanilla oat latte keeps 71 cents of every dollar. The drip keeps 82.
No report to build. It is there on Monday morning.
Your day: the count, the orders, the cutoffs.
The job nothing else does: knows what to order, and by when.
Your day: count, check the list, make the coffee.
The job nothing else does: knows what needs doing before the rush.
Built inside a working cafe.
Cafe Le Gaz · July 2026
Parly was built behind the bar at Cafe Le Gaz, a specialty coffee and matcha cafe in New York. The count moved from a Google Sheet to a phone, then from the owner to the managers. That is the job Parly was built for: a count anyone can run, the same way, every time.
Counting at Cafe Le Gaz since January 2026.
The cost of the gap
Three numbers from you. Published averages for the rest.
About $572 a month. Estimate
Parly: $79 a month, or $59 billed yearly.
An estimate from published averages and your numbers, not a promise. Your cafe will differ.
Pricing
Put it next to the number above. Then decide.
Everything one cafe needs.
$59 a month, billed yearly ($708, save 25%). Or $79 a month, month to month.
For the cafe that wants more room.
$119 a month, billed yearly ($1,428, save 20%). Or $149 a month, month to month.
14 days free · No card · Read-only Square · Cancel anytime
What you have now
| The Google Sheet | Square's inventory | Gut feel | Parly | |
|---|---|---|---|---|
| Knows what you sold | No | Yes | Roughly | Yes, from your Square |
| Knows what each drink used, oat swaps and sizes included | No | No. Recipes are a beta on paid plans and skip modifiers and sizes | No | Yes |
| Tells you what to order, per supplier, before each cutoff | No | No. An add-on built for restaurant groups does, on top of a paid plan | Until the Saturday it doesn't | Yes. You confirm |
| Shows what each drink earns | If you do the math | Per item on paid plans; per drink in beta, without modifiers | No | Yes |
| Puts the order on someone's list | No | No | Whoever remembers | Yes, due at the cutoff |
| Keeps working when you hand it off | Only if someone keeps it up | Counts, yes | No, it leaves with the person | Yes. Same count, same tasks |
Square's features checked against Square's own support pages on 2026-09-30.
Straight answers. No sales pitch.
Your sheet records what you counted. It doesn't know what you sold, so it can't tell you what you used, what each drink earns, or what to order. Parly reads your Square for that part, and the count moves to a phone. Keep the sheet running alongside until you trust the numbers.
Square counts what it sells as finished items and emails you when one runs low. Its recipe feature is a beta on paid plans, and it doesn't follow modifiers or sizes, so an oat-milk latte uses no oat milk in Square. Its paid plans let you write purchase orders by hand, one supplier at a time. Suggested quantities come only with an add-on built for restaurant groups. Parly reads your Square and does the rest: every modifier, every size, one order per supplier timed to its cutoff. (Checked against Square's own support pages, September 2026.)
Gut feel works until the Saturday you run out of oat milk at noon, or until the drink that quietly keeps the least is your bestseller. Parly doesn't replace what you and your manager know. It writes it down the same way every time, so the count, the order and the numbers keep going when someone is off.
Restaurant inventory software is built for kitchens and groups: invoice scanning, many locations, a sales call and a setup project. Parly is built for one cafe on Square, inside a working cafe. You sign up, connect Square and count the same day.
The count runs on a phone while someone walks the stockroom, one number per item. Tasks land on the right person's list around your count days and supplier cutoffs. Team members see counts and tasks, never your sales, margins or wages. At Cafe Le Gaz the managers have run every recent count.
Five read-only permissions, and that's the whole list: your orders and sales, your item catalog, your team's timecards, your team members, and your business and location details. No payments access, no customer list. Parly can't create, edit or delete anything in your Square, and it never sends an order to a supplier: you confirm each one. Disconnect in Parly or revoke it in your Square Dashboard any time.
Connecting Square takes a minute, and your menu and recent sales come in on their own. Adding your stock items is the longest part: type them in, import a sheet, or start from our cafe list. Reports start when Square syncs; ordering starts once your drinks have recipes.
If you don't upgrade, your account drops to a free plan and keeps your items, counts, recipes and settings. There's no card on file, so nothing is charged. Upgrade whenever you want.
Parly was built for one cafe, not a chain. Two things cost a small shop money without showing up anywhere: the order that comes in heavy and sits on a shelf, and the order that comes in light and sends someone on a retail run. Parly sizes each order from what you actually used, before the cutoff. The calculator above puts a rough number on both.
Still deciding? Start free, or book a 15-minute walkthrough. Questions: hello@getparly.com
Works with Square · Read-only · 14 days free, no card