Blog
Insights on running your cafe on your own numbers.
The Best Cafe Inventory Apps That Work With Square
Every app on this list connects to Square. Three questions separate the ones that can count a cafe's milk swaps from the ones that quietly cannot.
Sep 2, 2026·7 min read
A Cafe Inventory Template for Google Sheets
The three tabs, the eleven columns, and the two formulas behind a working cafe inventory sheet, built for about 58 items and counted three times a week.
Sep 2, 2026·7 min read
A Cafe Opening and Closing Routine That Works
My actual open and close, with the five minute spot count and the order check placed where they belong, so the morning never starts in the walk-in.
Sep 2, 2026·5 min read
A Printable Par Sheet Template for Your Cafe
A par sheet you can print today, plus the math that fills the par column: daily usage times lead time, then safety. Worked on milk and on matcha.
Sep 2, 2026·7 min read
The Coffee Drink Cost Calculator for Cafe Owners
One line of arithmetic, worked all the way through a latte, a drip coffee, and a cold brew, including the two lines most drink calculators quietly skip.
Sep 2, 2026·7 min read
Your Coffee Shop's First Inventory Order, Itemized
The actual first supplier order for a new cafe, itemized by supplier with quantities, the six things to skip, and the order to place them in.
Sep 2, 2026·6 min read
Coffee Shop Inventory: The Owner's Full Guide
How to count, order, and cost a cafe's inventory without a clipboard binder. The full loop, from the first shelf walk to the order that writes itself.
Sep 2, 2026·6 min read
What It Costs to Make a Latte, Line by Line
A latte costed line by line: the double shot, the milk, the cup, the lid. Where the cents actually sit, and which one modifier moves the total.
Sep 2, 2026·6 min read
Your First 90 Days Running a Cafe, by the Numbers
What your sales data can honestly tell you in month one, month two, and month three, and which decisions you should refuse to make until then.
Sep 2, 2026·6 min read
How Much Coffee a Cafe Goes Through in a Week
Forum answers give you somebody else's bean number. Yours comes from your dose, your drink counts, and your brew ratio. Here is the math, worked.
Sep 2, 2026·7 min read
How Often Should a Coffee Shop Take Inventory
Three counts a week, a weekly floor, and a 60-second daily look at five items. How supplier lead times set your cadence, and why daily full counts fail.
Sep 2, 2026·6 min read
How to Take Inventory at a Coffee Shop, Fast
A full cafe count in under ten minutes: how to set the room, the walk order, the four rules that keep it honest, and where the minutes actually go.
Sep 2, 2026·6 min read
What Milk Waste Costs Your Coffee Shop Every Week
Poured-out milk is the one cost a cafe pays every day and prices never. Here is the dollar math, the four places it leaks, and a log to catch it.
Sep 2, 2026·6 min read
Repricing Your Menu When Ingredient Costs Rise
One supplier raises one price and your whole menu moves, unevenly. Here is how to find which drinks absorbed the hit and which need a new price.
Sep 2, 2026·6 min read
Why Big Restaurant Inventory Tools Don't Fit Cafes
Invoice scanning and month-end close are priced for kitchens with real invoice volume. Here is how to tell if your cafe pays for machinery it never fires.
Sep 2, 2026·6 min read