Blog
Insights on running your cafe on your own numbers.
A Cafe Inventory Template for Google Sheets
The three tabs, the eleven columns, and the two formulas behind a working cafe inventory sheet, built for about 58 items and counted three times a week.
Sep 2, 2026·7 min read
A Cafe Opening and Closing Routine That Works
My actual open and close, with the five minute spot count and the order check placed where they belong, so the morning never starts in the walk-in.
Sep 2, 2026·5 min read
A Printable Par Sheet Template for Your Cafe
A par sheet you can print today, plus the math that fills the par column: daily usage times lead time, then safety. Worked on milk and on matcha.
Sep 2, 2026·7 min read
Your Coffee Shop's First Inventory Order, Itemized
The actual first supplier order for a new cafe, itemized by supplier with quantities, the six things to skip, and the order to place them in.
Sep 2, 2026·6 min read
Coffee Shop Inventory: The Owner's Full Guide
How to count, order, and cost a cafe's inventory without a clipboard binder. The full loop, from the first shelf walk to the order that writes itself.
Sep 2, 2026·6 min read
How Much Coffee a Cafe Goes Through in a Week
Forum answers give you somebody else's bean number. Yours comes from your dose, your drink counts, and your brew ratio. Here is the math, worked.
Sep 2, 2026·7 min read
How Often Should a Coffee Shop Take Inventory
Three counts a week, a weekly floor, and a 60-second daily look at five items. How supplier lead times set your cadence, and why daily full counts fail.
Sep 2, 2026·6 min read
How to Take Inventory at a Coffee Shop, Fast
A full cafe count in under ten minutes: how to set the room, the walk order, the four rules that keep it honest, and where the minutes actually go.
Sep 2, 2026·6 min read
What Milk Waste Costs Your Coffee Shop Every Week
Poured-out milk is the one cost a cafe pays every day and prices never. Here is the dollar math, the four places it leaks, and a log to catch it.
Sep 2, 2026·6 min read
Running a Cafe by the Numbers: The Operator's Guide
Most cafe guides are staffing pitches in disguise. Here is the operator version: count what you use, cost every drink, and order from your data.
Sep 2, 2026·6 min read
A Square Inventory Template for Your Coffee Shop
Build your count sheet on the columns Square already exports, so your counts line up with your catalog instead of living in a second, separate vocabulary.
Sep 2, 2026·7 min read
A Coffee Shop Inventory Spreadsheet and Count Sheet
A coffee shop inventory spreadsheet built for a real 60-item cafe: beans, milk, matcha, pastries, in walk order, with the columns that make it usable.
Jul 24, 2026·8 min read
Why Your Coffee Shop Inventory Doesn't Match
You counted, and the number is off. In a cafe the mismatch usually hides in the milk swaps your register never subtracted, not in theft or bad counts.
Jul 24, 2026·6 min read
How Much Milk Does a Coffee Shop Use? Find Yours
The gallons-per-week averages you find online describe a cafe that isn't yours. Your real milk number lives in your Square sales, split by drink and by day.
Jul 24, 2026·8 min read
How Far Ahead to Order Matcha for Your Cafe
Matcha is long-lead and loses its color once opened. Order too early and it goes dull; too late and you are out for a week. Here is the timing rule.
Jul 24, 2026·6 min read